Recipe builder / menu costing is available with our Control add-on

General Process

To get your items costed out there are 3 main steps.

  1. Add your Suppliers and Products: Search for or Create all the products you use for ingredients in the system and add them to your Products list.
  2. Enter your Recipes and report: Create recipes on your items and enter in the ingredients based on your Products list. Then see what’s moved in the ingredients moved report and check your menu item GP's in the Items moved summary.

Learn how it all works by watching these two short videos

Step 1  - Add your Suppliers and products

Step 2 - Enter your recipes and report.

...And here is the written version of the videos

Step 1 - Add Your Suppliers Products

Adding Suppliers is done as part of the Stock Invoice function. Check out how to do it here.

Once your suppliers are set up let's get on to Products...

Products are the ingredients used in a recipe. They could be anything from an individual bottle of soft drink sold to an ingredient, such as flour for a scone.

Products are created on the Menus page or under Stock > Products.

Click the Products tab then Add Product

Search for the producer and Product from our database by typing in the name in the Producer field first. A list of corresponding products will appear. 

If your Producer and product are there:

  • Select the product you’re after.
  • Enter in the cost price (exclusive of GST).
  • Press Save Ingredient.

Can’t locate the Producer or product?

Add the producer by typing the name in the Producer field then click the green field below to Add it

Double check your spelling and press the It looks Good button if correct. If you need to change it, press Ooops, that's not right.

Once the Producer is added, Type in the Product name and press the green field below to Add.
Please note: You should add in the Producer name again here, otherwise reporting won't be as effective.

Same deal as before with the spelling but this time you also need to add in the quantity. Select the measurement type using the drop down and add in the quantity/volume. Then Press It looks good! to save

You will then be returned to the Add Product screen with the fields completed. The final step is to add in your Cost Price (ex GST) and press Save Ingredient to add it to your Products list

Step 2 - Create Your Recipes

This is completed within the Item itself. Create or edit an item on your Menu page. Near the bottom you will find the recipe section. Click Enter Costing to open up the recipe builder.

Here you will create the recipe for the item using the products you have set up earlier.

Click Add Ingredient. At this point you’ll need to have worked out the quantities of ingredients that make up the individual item.

  1. Add your ingredients by typing in the name field and selecting from your products displayed.
  2. Enter in the amount of the ingredient needed for the recipe.
  3. Select a Wastage Error Margin
  4. Press Save when done

As you add ingredients, the costing calculations at the top right of the section will update. 

The Cost Price and GP% can also be seen on the item list on the menu page.

And slo on the Items Moved report on the Stock page (once the item has been sold in posBoss.

Ingredients Moved Report

To track the movement of your ingredients in real time, head to the Stock tab, then Ingredients Moved. Click the triangle icons to sort by column.

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