You should expect to see a certain level of variance in cash ups. This often comes down to basic human error - forgetting to put that muffin sold for cash through posBoss, pressing the wrong payment type and so on...
However, if you are seeing large amounts of variance frequently, there are a few things to look out for.
Check the following:
- Are your daily Actual eftpos totals being correctly entered into the Cards page on the cash up? Are you including all the Eftpos, Visa, Mastercard and other card totals?
- Is your reporting period set correctly? Have a look under Settings > posBoss Settings > General on your management site. (If you do cash ups after midnight - 12am to 12am isn't going to work. Try 2am to 2am)
- Are you cashing up all your iPads?
- Are you settling all customer tabs every day? Tabs need to be settled daily or assigned to an account to reconcile the cash up properly.
- Has someone changed the float amount?
- Has any petty cash been entered correctly?
- Eftpos cutover times can cause havoc if they are not aligned to your opening hours. If you take a transaction after the cutover time, it will appear in the next day's settlement. Check these are set correctly by contacting your eftpos terminal provider.
- Integrated eftpos - Eftpos connectivity issues can affect the amount if the wrong selection is made. e.g.: The connection goes through to the Eftpos terminal and is successful, but the Connecting to eftpos Terminal screen does not close down properly. You should be prompted if the transaction was successful (yes/no). If the No button is selected, but the eftpos transaction was successful, there will be a variance, as the transaction will need to be settled again.
- External factors affecting the cash totals (float discrepancies, forgotten/lost petty cash dockets, theft, incorrect change given)
- Staff selling goods but forgetting to enter into posBoss
- Refunds given but not entered in posBoss
- Deleting and reinstalling the posBoss app while there are unsaved transactions/orders in the history of the iPad app, (Unsaved orders/transactions would appear with a red exclamation mark in history)