Connecting posBoss to Xero is easy.

You need both a posBoss and a Xero account and it's best done on a computer, not a mobile device. We recommend following this process with your accountant.

Here's how it's done!

  • Sign into the posBoss Management site (http://posbosshq.com > Sign In)

  • Click your company name at the top right of the site then select Integrations

  • Click on Make your accountant happy now to get started.

posBoss connect to Xero

Then click Connect to Xero

You will be taken to Xero. Log in using your Xero credentials. If you have multiple businesses using Xero, select the business to connect to posBoss from the options displayed. Follow the prompts and you'll be redirected back to this posBoss screen.

(This is where you might want to have your accountant handy)
There are six accounts you need to set up so posBoss can send your daily takings information to the correct places in Xero.

  1. a) * Card Sales Holding Account

  2. b) * Cash Sales Holding Account

  3. c) * Other Card Sales Holding Account

  4. d) * Petty Cash Holding Account

  5. e) ** Sales Revenue Account

  6. f) *** Cash Unders & Overs Expense Account for variances

*In Xero, the Account type for these accounts defaults to Current Asset with Tax Rate of no GST for New Zealand or BAS Excluded for Australia.

** In Xero, the Account type for this account defaults to Tax Rate of Revenue with GST for New Zealand or GST on Income for Australia.

*** In Xero, the Account type for this account defaults to Direct Cost with Tax Rate of no GST for New Zealand or BAS Excluded for Australia.

Once set up, the 6 accounts will map your posBoss transactions to the correct accounts in Xero.

  • Click Create New Xero Account:

  • Enter the new account names and account codes

  • Click on Create in Xero.

Then press Save at the bottom of the main page

These accounts are now automatically created in Xero and your posBoss Sales information is linked to Xero Accounts, appearing in your chart of accounts

You're done! You can now send your daily cash ups to Xero, where they will be available for view as draft invoices under your Business Invoices. See how to send to Xero below:


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